Statute of the Association of Polish Libraries
Association of Polish Libraries, called later on as the association, has legal entity.
The activity of the association is o based on community work. For carrying on its duties the association can hire lawyers.
The association uses a stamp: Association of Polish Libraries.
The area of activity of the association extends to all over the country. The association has its seat in Chełmża.
Aims and Forms of Activities
The association is going to carry out tasks aiming at improvement of functioning of Polish Libraries by:
- Taking action aiming at deepening the knowledge of needs and conditions of functioning libraries in Poland in public consciousness and opinion,
- Working out projects and doing research in librarianship,
- Referring law, organisational and financial proposals to authorities establishing library law and organizers of cultural institutions,
- Supporting initiatives promoting books and reading,
- Supporting introduction of modern information technologies,
- Initiating cooperation of libraries and other institutions and organizations connected with books,
- Conducting training and publishing activities in conformity with the statutory aims of the association.
In accomplishment of the aims included in § 5 the association can cooperate with other institutions, organizations and associations in the country and from abroad.
Members: their rights and duties
Members of the association are divided into: ordinary, supporting and honorary.
The ordinary members can be libraries and institutions running libraries in the area of Republic of Poland, which is represented by the director in the association or other person entitled by management of a institution or a library.
Ordinary members are appointed by a resolution of the board of the association on the basis of written declaration submitted by the director or other person representing the institution.
Ordinary members have the right to:
- Active and passive election law to the authorities of the association.
- Participation in the workings of the association.
Duties of the ordinary members are:
- Taking part in accomplishing aims of he association.
- Obeying general rulings, rules and resolutions of the association.
- Regular payment of membership fee.
Honorary members can be natural person or legal person supporting significantly activity of the association and having outstanding achievements in research in the field of art or standing out by other activity for the society.
The title of honorary member is conferred by general assembly.
Supporting member can be natural person and legal person interested in the activity of the association and giving it support.
Supporting members are appointed by a resolution of the board of the association on the basis of written declaration.
Supporting members have the right to participate in the activity of the association without a vote.
Membership of the association stops as a result of:
- Submitting by a member a written declaration of withdrawal from the association.
- Lack of payment of membership fees for more than a year by ordinary members.
- Excluding by general assembly.
Authorities of the Association
The authorities of the association are:
- General assembly.
- The board.
- The audit committee.
The term of office of the board lasts four years. A chairman can be elected for the following terms.
General Assembly is the highest authority of the association. Ordinary and honorary members take part in General Assembly with a vote and supporting members without a vote.
Competence of General Assembly is following:
- Charting general direction of the activity of the association.
- Examination and accepting reports of the audit committee.
- Giving a vote of approval to the board and the audit committee.
- Passing resolutions connected with the change of statue and dissolving the association.
- Choosing a chairman of the association in a secret election.
- Choosing voivodship plenipotentiaries in an open ballot.
- Approving the rules of General Assembly, the board, audit committee, election rules and membership fee.
- Conferring honorary membership.
General Assembly takes place once a year and if one quarter of members or the board claims it.
The board consists of 9 or 11 members.
During the first session the board chooses 20 vice-chairmen, secretary and treasurer.
Chairman and vice-chairmen have the right to participate in every session of all authorities of the association.
The appointing of a chairman takes place in a separate election.
The competence of the board is:
- Summoning General Assembly.
- Management of the activity of the association in accordance with the statue and resolutions of General Assembly.
- Completion of resolutions, rulings and motions of General Assembly.
- Accepting ordinary and supporting members.
- Managing estates and finances of the association.
- Deciding on other matters not restricted for General Assembly and audit committee.
- Passing resolutions not restricted for General Assembly and audit committee.
- Drawing up projects of resolutions, rules and suggestions for changes of the statue.
Audit committee is a controlling body of the association. It consists of 3 or 5 members. A committee chooses a chairperson and a secretary among its members. Audit committee can take controlling actions of all the bodies of the association at any time.
Competence of the audit committee is:
- Conducting periodic control of activity of the association, especially financial and economic.
- Putting forward proposals to the committee.
- Reporting to General Assembly on its activity.
Complement of the board takes place in the mode expected for election of the chairman of the board, audit committee and voivodship plenipotentiaries.
Voivodship plenipotentiaries are entitled to organise and coordinate activity of the association in the area of their voivodships and representing the association in matters not required to be settled with a presence of the board.
Wealth of the Association
Wealth of the association is formed from membership fees, deeds of gift and other sources in accordance with law, for statutory goals.
For validity of documents connected with property rights of the association signature of two people are required: chairman and treasurer or other authorised, in this matter, members of the board: vice chairman or secretary.
An employee of the parliamentary bureau together with other member of the board, authorised in this matter, are entitled to sign payments, motions and agreements connected with raising and receiving of funds.
Changing of the statute and dissolving of the association
Resolution of changing of the statute is passed by general assembly by majority of 2/3 of votes in presence of at least of 1/2 entitled to vote.
Resolution of dissolving of the association is passed by general assembly by majority of 4/5 of votes in presence of at least of 1/2 entitled to vote.
Matters of the change of the statute and dissolving of the association have to be included in the agenda of general assembly.
The wealth of the association in liquidation is made over to another library institution or organization chosen during general assembly by voting in the mode expected for passing resolutions. Proper district court should be informed about liquidation of the association. The costs of liquidation are covered from the liquidated wealth of the association.